As workplaces in the modern age evolve into digital workspaces collaboration tools are a crucial aspect of the equation. Digital collaboration without a robust security system can increase your business’s risk of cyber-threats that could knock it off its feet.
Many employees don’t understand how to secure their files using an application for collaboration, and this could lead to security loopholes which criminals could exploit. If employees share a malicious file or ransomware with other members of their team, this could unknowingly infect more devices and spread the threat.
It is important to provide employees with regular and thorough training to avoid these security threats. In addition to educating employees on the most secure methods for securing collaboration online businesses should also implement BYOD policies that contain clear guidelines for using collaboration tools. Businesses should also think about including features to improve collaboration and reduce human error which is the most common entry point for hackers.
The restriction of access and permissions to sensitive documents is another important aspect of securing online collaboration. To achieve this, you should implement information governance workflows in the project in your collaboration software that ensure only authorized users view the restricted data. In addition, you can make regular assessments for each project to detect privilege sprawl and eliminate old data that shouldn’t be kept on the platform for collaboration.
Finally, you can protect your files with a strong encryption solution. Make sure that the collaboration tool you select provides bank-level 256 bit encryption that is so secure it would take even the most powerful computer on Earth more than one billion years to decrypt the file.
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