Minutes of aboutboardroom.com the board meeting are an essential element of governance. They’re not only an account of discussions and decisions but also serve as a legal record in the event of litigation. This is why it’s important to ensure they’re done correctly A poorly written minutes could create gaps that expose you up to risk of liability. It’s simple to write body sections that are clear, concise and accurate with the right tools.
Generally, your minutes must be objective and refrain from making statements or opinions about what transpired. You should also be sure to document all major decisions and actions, as well as any follow-up actions that have been agreed on. In addition, you should include all information about attendance and the names of attendees who are not voting such as guests or consultants in your board minutes. This includes whether they are attending in person, by phone, or via online.
Include the date, time and location of the meeting. It’s helpful to include the type of meeting, as well as whether it’s a regular, annual or a special board meeting. It’s also helpful to include information about the date and time of the meeting, the manner in which it was called, and the consensus. You don’t have to note whether a person was a vote-taker or not for a specific motion. However, it is important to keep track of the vote and its outcome. In some cases, your board may need to discuss sensitive or confidential matters in private. This means that these conversations will be recorded in closed session minutes.