http://www.blogdataroom.com/exploring-the-different-types-of-vdrs-available-on-the-market/
In the post-COVID era public service agencies across all over the world are facing lower staff, fewer offices and increasing demand for their services. They need to be able to communicate with customers remotely while keeping sensitive information secure and ensuring a great customer experience. Document exchange helps them accomplish this by offering an easy and quick way for their customers to review and approve documents.
There are many different options for software to exchange documents. Each one has its own strengths and weaknesses. Some are tailored for specific industries and can work with different file formats. Some of them offer more sophisticated collaboration features, including a dynamic editor. This allows multiple stakeholders to collaborate on documents simultaneously and also communicate with one another via chats and commenting features. It also reduces the back and forth transfer of documents, which can slow down work on projects.
Certain software designed for easy document exchange can be able to recognize text and images within a file which allows it to automatically categorize as well as label and tag information. It is easier to locate specific data and can recognize handwritten notes, whiteboard images and scanned documents. This will reduce the necessity for manual searching, and also increase the accuracy.
Other software that supports document exchange can also provide audit trails of all system activities. This can lower the risk of data breaches and give business owners peace of mind knowing their data is properly taken care of. Certain software can also identify duplicates to help save time and space.